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Scoring List Definitions

Four lists feed environmental scoring: the three criteria, and the bands their score lands in. Each is its own screen with its own permissions and its own number template.

The three criteria lists​

Severity, probability and legal status share one shape:

  • Code — issued from that list's own number template when left empty.
  • Name — the level as a person reads it.
  • Value — the weight the score formula reads.
  • Description — what the level means in practice, ideally as an observable test.
  • Active — inactive levels are no longer offered when scoring.

No two levels within one list may carry the same value. A 3 in severity and a 3 in probability are unrelated and do not collide.

See Scoring for the shipped level texts on all three.

A legal status level can be marked makes significant. A record scored with such a level is significant regardless of what the arithmetic came to and regardless of which band it lands in.

Two of the shipped five carry it: regulated, measurement or declaration required, and numeric legal limit, exceedance is sanctioned.

note

This is the one route to significance that does not go through the band. It exists because a hard legal limit whose breach carries a sanction is significant even when severity and probability are both low — and without it, exactly those aspects would band as Low and vanish from the register's most important report.

The environmental value band list​

The band list defines the levels a scored record is finally reported as. Its rows carry different fields:

  • Code / Name — Low, Medium, High, Critical.
  • Band number — what the band formula has to return to land here.
  • Colour — how the band is drawn in the register and on the record.
  • Significant — landing in this band marks the aspect significant.
  • Requires measure — landing in this band demands that a measure be opened.
  • Description — conventionally the score range this band covers.
  • Active — inactive bands are not offered.

The two flags are behaviour, not labels​

Significant feeds the register's main report and the question an ISO 14001 audit asks first.

Requires measure is what makes the flow wait. Without it on your significant bands, a record can pass the control step with nothing opened against it and will then be moved straight on rather than waiting — which looks in the register exactly like an aspect that was properly controlled.

caution

Set requires measure on every band you mark significant. The two flags are independent by design, but a significant band that does not require a measure is almost always a configuration mistake.

The band number is the only join​

The band formula returns a number, and the band that applies is the one whose band number equals it.

  • No two bands may declare the same band number.
  • Every number the active formula can return needs a band, or scoring a record that lands there fails.

Four lists, four sets of permissions​

Each screen is permissioned separately. Being allowed to edit severity does not imply being allowed to edit the band definitions — the bands decide what the whole register reports, including significance.

Excel import and export​

Each list has its own import template, named after the list and carrying only that list's columns — the band template has the flags and the colour, the criteria templates have the value. A row naming a different list is refused, and the rest of the file still loads.

Bulk delete refuses the whole selection if any row is in use by a record.

Changing a live scale​

Adding a level is safe. Changing an existing level's value, or a band's boundaries, does not re-score anything: scores, bands and significance are all stored on records as they are saved.

Applying a scale change to existing records means opening a revision per record.

tip

Settle the scales and the formulas before the first record is opened. Both are stored onto records, so changing them later leaves you with two populations of assessments scored on different rules — and in this module the second population may have a different answer to the only question that really matters, which is whether an aspect is significant.