Risk Revisions
A risk is never re-assessed by editing it. Re-assessment opens a revision — a new round under the same code, with the revision number raised by one.
Editing a closed assessment would destroy the thing the module exists to produce: a record of what was known, decided and achieved at a point in time. A revision keeps that and adds the next round beside it.
What a revision carries over
| Carried over | Starts fresh |
|---|---|
| Definition, notes, scope organization unit, sources, responsibles | The final scoring |
| The code — the whole chain shares one | Attachments |
| The initial scoring, as the round's starting point | The measures |
The authorization matrix is not copied, and never was. It lives on the risk main form and is read live, so a revision inherits it by belonging to the same register.
The previous round stands down when the revision is opened
This is the behaviour most worth knowing, and it is deliberate:
The previous round steps down at the moment the revision is opened, not when the new round is approved.
The reason is the working list. Every round of a chain carries the same code, so a register that left the previous round in force would show the same risk twice — once as the assessment in effect and once as the one being prepared. A register you cannot scan is worse than a short window in which no round is formally in force.
Abandoning a revision puts the previous round back in force. Cancelling a preparation is safe — you do not lose the assessment that was already in effect, and the abandoned round is removed rather than left in a state the register has to hide.
What you need in order to open one
Three conditions, all checked:
- The assess right on the risk main form's authorization matrix. This is a per-register right, not a system-wide permission.
- The source round must be in force. Revising a draft, a record mid-flow, or one already stood down would fork a chain with no agreed starting point.
- No other revision may be open in the same chain — otherwise there would be two candidates for "the current assessment".
The revision strip
The record shows every round of its chain with, for each one: the revision number, its state, both scores and the resulting risk levels.
That strip is the most useful screen in the module. It is where a hazard's trajectory over time is legible on one screen — whether the measures taken two years ago held, and whether the risk has drifted back up since.
Past rounds, and the work attached to them
The risk's work view shows the measures and CAPAs of the current round and of earlier revisions together, collapsed and hidden when empty. The full history of what was done about a hazard is therefore in one place, rather than distributed across records a reader would have to find.
The past-revisions list is a list like any other — it has paging, sorting, column selection and export. Unlike the register, it applies no revision filter: showing the rounds the register hides is the entire point of it.
Open a revision when something changed — the process, the equipment, the exposure, the law. Opening one on a schedule with nothing to re-assess produces a chain of identical rounds that makes the real changes harder to find, not easier.