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Action Completion Percentage Definitions

Action completion percentages are used to define and measure the contribution of sub-actions to the overall action. These percentages allow systematic tracking of how effective each sub-action is.

Action percentage definitions help determine sub-action success rates and simplify overall progress reporting.

Role of the Action Percentage Structure​

Action percentage definitions contribute to the following objectives:

  • Determining Contribution Rates: Clarifies how much each sub-action contributes to the main action.
  • Monitoring Completion: Allows tracking of sub-action completion status.
  • Calculating Total Progress: The completion rate of the main action is automatically calculated based on sub-action percentages.
  • Standardization: Ensures process consistency through defined percentages.

Action percentage definitions enhance efficiency in project and process management.

Action Percentage Definition Process​

Action percentages are defined in the system using specific parameters: Code, Name, Description, and Percentage.

Action Percentage Definition Screen​

Through this screen, users can create a new percentage definition or update an existing one.

Core Information Fields​

  • Code:
    A unique code for the percentage definition.

  • Name:
    A label or descriptive name representing the percentage.

  • Description:
    (Optional) A text explaining the purpose or scope of the definition.

  • Percentage:
    A value between 0 and 100 indicating the sub-action's contribution rate.

Authorization and Access Controls​

Only authorized users can create or update action percentage definitions.

Permission Roles​

  • Create: Allows adding a new percentage definition.
  • Update: Allows editing existing definitions.
  • Delete: Allows removing unused definitions from the system.
  • Reporting: Grants access to progress reports based on percentages.

Warnings and Error Messages​

  • Unique Code Constraint: Multiple definitions with the same code are not allowed.
  • Percentage Range: The percentage must be between 0 and 100.
  • Total Percentage Warning: The total of sub-action percentages for a main action must not exceed 100.
  • Authorization Error: Actions are denied if the user lacks proper permission.

User Tips and Best Practices​

1. Define Realistic Percentages​

Distribute contribution rates based on the actual scope of sub-actions. Over- or under-estimated values can distort progress analysis.

Best Practices:

  • Analyze the scope of each sub-action.
  • Ensure the total percentage for the main action sums to 100.
  • Verify the effect of percentages in progress reports.

2. Use Coding Standards​

Codes should be short, clear, and unique.

Best Practices:

  • Create hierarchical structures such as PRG-10, DEV-20.
  • Enable grouping by percentage codes.

Frequently Asked Questions​

Can the Percentage Value Be Greater Than 100?​

No. The system only accepts values between 0 and 100.

Can the Action Percentage Be Updated?​

Yes, it can be updated.

When Is the Total Percentage Calculated?​

When sub-action completion percentages are defined, the system automatically calculates the total and displays it on the main action.