Auditors
The auditor register is the list of people who may carry out audits. A user is not an auditor by virtue of having an account — being on this register is a deliberate act.
An audit's lead auditor must be on it, and the module refuses one who is not.
The record
- User — the person. One auditor record per user.
- Organization unit — where they sit.
- Active — whether they are currently available for audit work.
- Competences — what they are qualified in. See below.
Competences
A person is typically a lead auditor in one standard and an auditor in another, so competence is a list of rows rather than a single field on the auditor:
| Column | Meaning |
|---|---|
| Management system | The standard the competence is held in — ISO 9001, ISO 14001, ISO 27001. |
| Competence level | The level held. See Competence levels. |
| Valid from / valid to | The validity window. Both ends are optional: no end date means it does not expire, no start means it has always applied. |
An expired competence warns rather than blocks when the person is put on a team. A qualification lapsing is a fact for the lead auditor to weigh — perhaps the renewal is booked, perhaps the person is attending as a technical expert — not something for the system to overrule.
Active and passive
Standing an auditor down removes them from the pickers for new audits. Audits they are already on keep them: who carried out an audit is part of that audit's record.
Bulk entry from Excel
The list's Import button downloads a template and loads it back filled in. The template has two sheets:
| Sheet | One row is |
|---|---|
| Auditor | One auditor: the user, the organization unit's code, active. |
| Competences | One competence: the same user, the management system's code, the competence level's code, valid from, valid to. |
- The user is named by user name or e-mail, whichever you have; an auditor has no code of its own. The Competences sheet names them the same way, and matching ignores upper and lower case.
- A person with competences in several standards takes one row per standard on the Competences sheet.
- A user, unit or code that matches nothing refuses that row. The rest of the file still loads, and the refused rows come back in an error file.
- The same rules as the form apply: a person already on the register, and two competences in the same management system, are refused.